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Privacy Notices

The Mid and South Essex Population Health Management and Risk Stratification Programme

This Programme will support the Practice, for example, in identifying patients with long term health conditions and patients who are at high risk of emergency hospital admission.  The Programme also looks to understand the population’s current, and future, health and care needs. Action can then be taken in tailoring better care and support for patients and to assist CCGs to design more joined up and sustainable health and care services to make better use of public resources, alongside looking at support networks and care systems in those areas to ensure the wellbeing of that population.  
CLICK HERE for full details of the programme.


GPES CVDPREVENT Audit data collection

CVDPREVENT is a national primary care Audit to support professionally led quality improvement in the prevention of cardiovascular events in people with and without pre-existing CVD through the detection and management of significant risk factors, including atrial fibrillation, high blood pressure, high cholesterol, diabetes, non-diabetic hyperglycaemia and chronic kidney disease (NHS RightCare CVD Prevention Pathway). The Audit will automatically extract routinely held GP data via the general practice extraction service (GPES).
The Audit will collect identifiable patient level data, which will be held by NHS Digital.

Click here to read the Data Provision Notice Cardiovascular Disease Prevention Audit (CVDPREVENT Audit)

Electronic Prescription Service (EPS)

The EPS is a free and easy secure service, which sends your prescription electronically from your doctor’s surgery to your chosen pharmacy.

For more information on how EPS works and who can see your prescription, please click here.

Coronavirus COVID-19: Privacy Notices

Click here for the Supplementary Privacy Notice for Summary Care Records on how health and social care organizations may use your Summary Care Records information within the health and social care system to protect you and others during the coronavirus (COVID-19) outbreak.

My Care Record – Coronavirus (COVID-19) response

Our practice is now part of My Care Record - supporting the delivery of joined-up care.

During the coronavirus (COVID-19) pandemic, additional measures are being put in place to help health and care providers to deliver effective care. This includes how the information from your care records is used.

My Care Record is an approach to improving care by joining up health and care information. Wherever possible, health and care professionals will be able to access care records from other services if it is needed to deliver care for individuals with COVID-19 or COVID-19 symptoms.

For example, we are working to make sure doctors, nurses and co-ordination staff at places you may receive advice or treatment can see important information from your GP record. This will include health and care professionals at neighbouring GP practices, NHS 111 and regional centres for the treatment of critically ill patients including the NHS Nightingale Hospital in London. This will make it easier and faster for them to deliver effective care for you if it is needed.

Please see the My Care Record website:Click Here for more information including the Privacy Notice to support this work.

Click here for My Care Records FAQs

General Practice Transparency Notice for GPES Data for Pandemic Planning and Research (COVID-19)

This practice is supporting vital coronavirus (COVID-19) planning and research by sharing your data with NHS Digital.

Click Here for full details of this collection

About GPES Data for Pandemic Planning & Research (COVID-19) data collection

The General Practice Extraction Service (GPES) will extract the required data on a fortnightly basis until the expiry of the COVID-19 Direction.

The GPES data extraction will identify all patients currently registered with a General Practice or with a date of death on or after 1 November 2019 whose record contain coded information relevant to pandemic planning and research.

For each patient, NHS Digital will require the following personal data.

  • NHS Number
  • postcode
  • address
  • surname and forename
  • sex
  • ethnicity
  • date of birth
  • date of death.

Data will be extracted for the associated SNOMED code(s) and date(s) for GP record entries including:

  • diagnoses and findings
  • medications and other prescribed items
  • investigations, tests and results
  • treatments and outcomes
  • vaccinations and immunisations.

There is a dedicated section about Data Provision Notices and Directions on NHS Digital website.

Privacy Notices

We have updated our privacy notices in preparation for the General Data Protection Regulation (GDPR), a new data protection law that comes into force on May 25th 2018.

We will continue to hold and use your personal data responsibly, and the update will help you better understand why we collect information and how we use it. Below is a summary of the policy. For further and detailed information, please select the relevant links attached below.

Important information for patients & How we use your medical records

  • This practice handles medical records in-line with laws on data protection and confidentiality.
  • We collect your mobile phone number for text messaging services e.g. appointment reminders, health promotion invites, direct patient care questionnaires and surveys etc. You have the right to opt-out of our text messaging services any time.
  • We have a Patient Participation Group (PPG) that will use your email address to send you newsletters on current health promotions, new services at the surgery or local areas, patient questionnaires etc. You have the right to unsubscribe from our PPG mail list any time.
  • We share medical records with those who are involved in providing you with care and treatment; this includes Southend CCG's Clinical Pharmacists.
  • In some circumstances we will also share medical records for medical research, for example to find out more about why people get ill.
  • We share information when the law requires us to do so, for example, to prevent infectious diseases from spreading or to check the care being provided to you is safe.
  • You have the right to be given a copy of your medical record.
  • You have the right to object to your medical records being shared with those who provide you with care.
  • You have the right to object to your information being used for medical research and to plan health services.
  • You have the right to have any mistakes corrected and to complain to the Information Commissioner's Office. Please see the practice privacy notices below or speak to a member of staff for more information.

Privacy Notice 1: Provision of Direct Care (PDF, 326KB)

Privacy Notice 1a: Emergencies (PDF, 302KB)

Privacy Notice 1b: My Care Record Privacy Notice – Coronavirus (COVID-19) Response Addendum (PDF, 106KB)

Privacy Notice 2: Medical Research and National Clinical Audits (PDF, 316KB)

Privacy Notice 3: Legal Requirements to Share Data (PDF, 319KB)

Privacy Notice 4: National Screening Programme (PDF, 307KB)

Privacy Notice 5: Risk Stratification (PDF, 405KB)

Privacy Notice 5b_The Mid and South Essex Population Health Management and Risk Stratification Programme.pdf

Privacy Notice 6: NHS Prescription Authorities (PDF, 138KB - accessible version)

Privacy Notice 7: Children (PDF, 80KB)

Privacy Notice 7: Children Poster Version (PDF, 429KB - Please note this is designed for printing and may not be fully accessible)

Privacy Notice 8: Transparency Statement


If you only want your health and care information to be used for your own care, you can request this. Making this choice won't affect the care you get in any way.

There are two different kinds of opt-out.

Type 1 opt-out: medical records held at your doctor's surgery

You can stop information that could identify you from your GP medical records being used for any purpose other than your individual care by requesting that it isn't shared outside your GP practice. This is called a type 1 opt-out. Please contact the reception for more information and an opt-out form.

The National Data Opt-out

From 25 May 2018, type 2 opt-outs will be converted into the new national data opt-out.

NHS Digital is developing a new system to support the national data opt-out which will give patients more control over how confidential patient information is used. The system will offer patients and the public the opportunity to make an informed choice about whether they wish their confidential patient information to be used just for their individual care and treatment or also used for research and planning purposes.

Please visit where you can find more information about wider data uses and the national data opt-out, and where you can set or change your national data opt-out choice.

Practice Website

Our website is provided by Neighbourhood Direct Ltd (a member of Oldroyd Publishing Group Limited) in partnership with Myria Limited and uses the GP Fusion GP Website system.

The Privacy Policy ;for this website is available at the bottom of the screen.

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